The answer is already in the system.
What Friday earned, whether the gym pays for itself, which programmes filled, and who approved the booking nobody remembers approving.
$8,940.00
Reporting is downstream of whether the data had context
A report is only as good as what the system knew when the money moved. If a payment was just a payment, every question afterwards is reconstruction — matching deposits to events by date and hoping.
Because a ticket here knows its event, a rental payment knows its booking and a registration knows its programme, the questions a board asks are queries rather than projects.
A business office desk with a single screen open on one report.
What you can ask
What did this event earn?
Per event, split into total, fees and net, including who paid the fee — advance, gate and concessions together.
How is the facility used?
Usage by space and by category, so 'the gym is always booked' becomes a number you can take to a board.
Who changed what?
A filterable activity log across the account, plus a history drawer on individual records.
Transactions, any way you slice them
By date, event, facility, department or payment type, exported as CSV when someone wants it in a spreadsheet.
Who sees it
A Finance role for the business office, and facility-level permissions for people who run one building.
Ask it directly
An MCP endpoint, so an assistant can answer questions about events, purchases, refunds and totals without an export first.
Concessions lets our admin team see exactly what is selling per event instead of a blanket shared revenue amount.
Brent handles technology at Foundation Academy, where the business office reconciles against one report rather than six.
Read the Foundation Academy storyQuestions
Does the report match our deposits?
That is the point of splitting total, fees and net on every transaction, with who paid the fee — the line the bank shows you is derivable without arithmetic.
Can we export?
Yes, CSV on the reports that matter. We would rather you could leave with your data than rely on you not being able to.