Every dollar the campus collects, in one ledger.
Tickets at the gate, a rental invoice, a camp registration, a donation and the concession stand — all reconciling to the same place, and paid into your own bank account.
The reconciliation problem is a context problem
A school collects money in six or seven ways, and most of them arrive as an undifferentiated deposit. A payment processor can tell you $4,812 landed on Monday. It cannot tell you which game, which rental, which camp, or who paid the fee — so somebody rebuilds that by hand, every month, from receipts and memory.
Here the context exists before the money moves. A payment is attached to the thing it was for, which means the report is a query rather than an evening's work.
A business office desk, a bank statement beside one screen.
What that buys the business office
Total, fees and net
Every transaction split three ways, plus who paid the fee — so the report matches the deposit without arithmetic.
Direct payouts
To your own account, on your own schedule. Money does not sit with us waiting for a monthly disbursement.
Refunds you can issue
Per purchase, or cancel an event and refund every holder at once, with honest cancellation emails to each recipient.
Payment plans and deposits
A camp paid in instalments, a rental with a deposit up front and the balance after.
Fee mode, per item
Pass the fee to the buyer or absorb it, decided per ticket type, registration or invoice rather than account-wide.
Bank transfer
ACH on rentals, registrations and contracts at 1.5% capped at $20 — on a $2,000 invoice that is $20 instead of $100.
Our ticket process is smooth, and concessions lets our administrative team see exactly what is selling per event instead of a blanket shared revenue amount.
Brent handles technology at Foundation Academy, where three events' takings arrive as one deposit that reconciles.
Read the Foundation Academy storyQuestions
Who holds the money?
You do. Payments run through Stripe into your own connected account, on your own payout schedule.
Is card processing billed separately?
No. Every rate on the pricing page includes it. There is no second invoice arriving from a processor.
Can different departments see only their own money?
Yes — roles control what each person sees, including a Finance role for the business office and facility-level permissions for the people who only run one building.
What if we need an audit trail?
There is one: a filterable activity log of who changed what and when, plus a history drawer on individual records.