Foundation Academy: eight platforms became one calendar.

Tim Nethers leads the technology behind Foundation's three campuses: a device for every student from kindergarten through 12th grade, Wi-Fi 6 in every building, and one help desk for families, students, and staff. So when he met Admittee at a convention, he saw a fix for the one thing every department and the church depended on, and nobody could trust: the calendar.

Before, that calendar was five systems that did not agree: TicketLeap and GoFan for tickets, Tandem Calendar and Google Calendar for dates, Planning Center for everything the church side ran. Scheduling meant cross-referencing all of them and hoping nobody booked over somebody's setup window.

Foundation opened rentals up to more outside organizations and rental income went up. Extracurricular events sync into ParentSquare groups, so what families see is current without anyone retyping it. Booster sales went up too.

The result Tim points to first isn't a game day. He helped bring Foundation's parent organization, Winter Garden's First Baptist Church, onto the same calendar. That retired a triplicate paper booking process — thick binders, three times over — and lets the school and the church see each other's schedule side by side.

Double booking is virtually eliminated. Multiple organizations and all their departments are booking through one point of truth. Take the leap. It's going to up your event game.

3 → 1paper copies of every booking, now one shared calendar

Joy Pena runs the events that bring the Foundation family together: Light Up FA, which drew 1,321 tickets last December, the Father/Daughter and Mother/Son nights, the State of the Academy, and Grandparents Day on all three campuses, with 952 tickets already sold for this October.

Activities ran on a shared calendar, spreadsheets, and a lot of email. The two things that changed were booking spaces and ticketing: real-time availability instead of waiting for a confirmation, and ticket counts that say how many people to prepare for.

The school calendar families check on Foundation's website is that same calendar, embedded.

Your team can view available dates and spaces in real time, without emailing back and forth for confirmation. Multiple times, it has caught double bookings.

Jordan Richards helps run an athletic program of 19 sports and 57 teams, from middle school to varsity, with 124 athletic titles behind it. Every one of those teams needs a field or a gym at the right time, and families who know where to be.

Athletics was fielding constant inquiries about rentals, availability, practices, and game schedules, across calendars, spreadsheets, emails, and phone calls. A change might be updated in one place but not another, so nobody was sure which was current.

Rentals made the biggest difference: inquiries that used to be a back-and-forth of emails are now a request tracked from first contact through scheduling and payment. Booster memberships sell the same way: 270 since July, from Foundation's own Supporting the Lions page.

And this season, athletic registration moved onto Admittee too. Families complete the forms the school and the FHSAA require and pay athletic fees from Foundation's Athletic Forms page, so every athlete's paperwork and payment lands in the same place as their team's schedule.

Now we have one place to look for the most up-to-date information. Facility rentals have become much easier to manage. Mostly automated — able to focus on the kids more.

~10 hrsa week back in the athletics office, by Jordan's estimate

Brent Workinger keeps the technology behind Foundation's biggest nights running, from the gate to the concession stand to the Legacy Golf Classic. Since the concession stands moved onto Admittee in February, they have rung 2,076 orders across 24 events, each tied to the event it happened at.

Before Admittee, Foundation Academy ran on several platforms with little integration between them: spreadsheets, a calendar tool, email, and text. IT's goal was fewer systems to support and one place for the information to live.

Requesting events and scheduling facilities and games now runs through one request, with a measurable reduction in miscommunication. Tickets in the digital wallet mean quick game-day entry. And concessions changed what the administration can see.

The example he reaches for is not a game. Registration for the Legacy Golf Classic, the Athletic Boosters' premier fundraiser, used to mean flipping through a binder of paper forms with a highlighter. This year the team scanned codes, and the Admittee Onsite app took registrations, concessions, and the add-ons that were only available on the day.

Requesting events and scheduling facilities and games has become a breeze. Concessions lets our admin team see exactly what is selling per event instead of a blanket shared revenue amount.