Admittee: A modern replacement for rSchoolToday
Admittee is a replacement for rSchoolToday, built for schools transitioning off legacy scheduling systems.
While rSchoolToday was often categorized as an athletics tool, many schools relied on it for broader, schoolwide needs — shared calendars, preventing double bookings, and keeping facilities, events, and payments aligned. Admittee builds on those same needs with a modern, facility-first approach designed for how schools operate today.
What rSchoolToday was commonly used for
While rSchoolToday offered a wide range of features, most schools relied on it for a smaller set of essential workflows.
At its core, rSchoolToday helped schools:
Schedule practices, games, and internal school events
Prevent double bookings across shared facilities
Keep staff, coaches, and administrators aligned on one calendar
Collect money tied to school events
Any replacement for rSchoolToday should support these same day-to-day needs — without adding unnecessary complexity.
How Admittee replaces rSchoolToday
Admittee replaces rSchoolToday by providing a facility-first system where scheduling, events, and payments stay connected.
Many schools begin this transition by adopting facility scheduling software for schools as the foundation, ensuring shared spaces stay aligned before layering on other workflows.
Schools use Admittee for:
Facility-first scheduling across shared school spaces
One calendar for athletic and schoolwide events
Ticketed events tied directly to the schedule
Onsite ticket scanning and tap-to-pay for concessions and merchandise
Donations connected to specific events
Unlimited users with built-in approval workflows
The result is a clearer, more coordinated way to run events — before, during, and after they happen.
Who typically switches to Admittee
Schools that move from rSchoolToday to Admittee tend to share a few common patterns:
Schools that outgrew athletics-only scheduling. The athletic director's needs were covered, but the facilities manager was still in spreadsheets, the arts department used a different tool, and nobody had a complete picture of what was booked where. The need shifted from "schedule games" to "coordinate the whole campus."
Schools frustrated with a dated interface. Staff adoption stalled because the learning curve was steep and the UI felt outdated. New hires especially struggled to get up to speed, and training time became a recurring cost.
Schools that needed rental revenue workflows. Community and third-party facility rentals became a growing revenue line, and the existing system didn't have a real workflow for availability checks, contracts, invoicing, and payment collection.
Schools tired of duct-taping multiple tools together. What started as one platform gradually became a patchwork of modules, spreadsheets, and workarounds — and the total cost of time and money no longer matched the value.
When schools move off rSchoolToday, they often wonder how Admittee fits with the other tools in their stack. Here's a clear breakdown of what Admittee replaces, what it complements, and where the lines are.
What Admittee replaces — and what it doesn't
Tools Admittee works alongside
Admittee + Bound. Bound focuses on team management, rosters, and athletics-specific workflows. Admittee serves a different role: the schoolwide operational backbone for shared facilities, events, and payments. Some schools run both — Bound for the athletic department's internal needs, Admittee for the shared calendar, event payments, and campus-wide coordination.
Admittee + Arbiter. Arbiter handles officiating, eligibility, and athletic administration. Admittee does not replace any of those functions — it replaces rSchoolToday's role in scheduling, facility coordination, and event-based payments. Schools commonly run both side by side without overlap.
Admittee + SIS Platforms (PowerSchool, etc). SIS platforms manage student records, attendance, and grades. They're not designed to run day-to-day event operations. Admittee complements your SIS by filling the operational gap — scheduling, events, and payments. Your SIS handles students. Admittee handles spaces and events.
Where Admittee replaces the need for a separate tool
When schools move off rSchoolToday, Admittee typically replaces the standalone tools they were using for:
Ticketing. Older ticketing platforms like GoFan or Hometown Ticketing that only handle ticket sales and gate scanning. Admittee's built-in ticketing is connected to your schedule, facilities, and payments — so you don't need a separate tool. (And if you're still under contract with a ticketing provider, you can embed their ticketing link into Admittee events until you're ready to switch.)
Fundraising. Separate donation platforms or manual collection methods. Admittee connects donations directly to specific events and campaigns — no separate tool needed.
Registrations and sign-ups. Standalone registration tools or Google Forms used for program sign-ups, camps, and activities. Admittee handles registrations with purpose-built workflows tied to your calendar.
Spreadsheets, Google Calendar, and forms. The patchwork of tools schools use to manage facility bookings, track requests, and coordinate across departments. This is what Admittee was built to replace entirely.
Who Admittee is best for
Admittee works best for schools that used rSchoolToday to keep calendars aligned across teams and departments, prevent conflicts over shared spaces, and manage event-based coordination.
Schools looking for a more unified approach often move toward schoolwide event management for schools — where athletics, arts, activities, and administration operate from the same system.
See how Admittee works
Schools transitioning off rSchoolToday can see how Admittee works in just a few minutes. We'll walk through your actual facilities, departments, and events — so you can see exactly what the switch would look like for your school.