Schools rarely go looking for an rSchoolToday alternative because scheduling stopped working. They go looking because scheduling is the only thing it does, and the rest of the event (the tickets, the rental invoice, the concessions, the report) lives somewhere else. The evaluation, then, should not be "which scheduler is nicer." It should be "how many systems does a Friday night touch, and who reconciles them on Monday."
This guide is the checklist we would use if we were on the school's side of the table. Admittee is one of the options, and we say where it fits and where it doesn't.
Start from the six jobs
Write down the six jobs a school event actually involves and score each candidate on all six, not just the one it was built for.
Scheduling: facility requests, approvals, conflict detection, a public calendar, game contracts with other schools. Selling: tickets, passes, reserved seating, registrations for camps and classes. Rentals: a booking page for outside groups, agreements, insurance certificates, invoicing. Event day: scanning at the gate, tap to pay at the stand, attendance. Fundraising: donations, sponsors, giving at checkout. Reporting: total, fees, and net per event and per facility, with a role for the business office.
A tool that covers two of the six is a good tool for those two. It is not a replacement for the stack; it is another layer of it.
Questions to ask every vendor
Does a game contract, once signed, reserve the facility on the same calendar the school uses internally? If not, the double booking is still possible.
Can a family buy a ticket without creating an account? Fan logins depress sales and generate support email.
Is the rental invoice generated from the approved booking, and can the renter pay by bank transfer? Rentals are the largest single payments a school collects.
Do concession sales land on the event they happened at? A general-purpose reader gives you a daily total, not a per-game one.
Can the business office see total, fees, and net per event without asking the athletic office? And can a finance user see everything and edit nothing?
What does it cost when nothing is sold? Annual licenses charge for the calendar; transaction-fee models charge only when money moves. Neither is wrong, but the business office should know which one it is buying.
How the common options compare
GoFan and Hometown Ticketing are strong at the gate. Tickets, passes, and scanning are mature, and fans know the brands. Neither schedules facilities, manages rentals, or takes registrations, so a school on either still needs a scheduler and a rental tool, and reconciles three systems.
rSchoolToday covers scheduling and activities calendars well and has been in schools a long time. Ticketing and payments are separate products or partners, so the event and its money live apart.
Facilitron and SchoolSpace handle rentals. Facilitron works as a marketplace, with the platform between the school and the renter; SchoolSpace is a scheduling and rental tool for schools. Neither sells tickets or runs event day.
Spreadsheets and Google Forms cover anything, cost nothing, and depend entirely on the person maintaining them. They are the honest baseline every other option has to beat.
Admittee is calendar-first: the calendar is the system, and tickets, rentals, registrations, contracts, concessions, donations, and reports attach to events on it. It is the only option on this list that covers all six jobs. The trade-off is that it is a younger product with a smaller install base than GoFan or rSchoolToday, and it is built for schools and organizations that want one system rather than the best point tool for one job.
What switching actually involves
Map your facilities, including the sub-facilities (half a gym, one court). Import the schedule from Arbiter or a spreadsheet. Set up ticket types for the sports that sell tickets. Publish the booking page for rentals. Most schools do this in an afternoon and run the new system alongside the old one for a season, starting with facilities and rentals and moving the gate at the next home game.
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In Admittee: there is no platform fee; fees apply only when a payment is collected. See the side-by-side on Admittee vs rSchoolToday and the rest of the comparisons.