Tips for a Smooth First Event

Running your first event with Admittee? These tips will help you feel confident and make sure everything goes off without a hitch.

🎟 Start With a Test Event

• Create a quick free event to walk through the process.

• Publish it, “buy” a ticket yourself, and try scanning it with the Event Day App.

• This lets you practice without the pressure of a live crowd.

👥 Assign Roles Early

• Decide who will: 

  • Scan tickets at the gate

  • Sell concessions

  • Handle cash sales if needed

• Give volunteers a direct link to the event in the Event Day App so they’re ready to go.

📢 Share Event Links in Advance

• Post your event link and QR Posters well before event day.

• Put posters in hallways, send a reminder email, and share on social media.

• The earlier families see it, the more pre-sales you’ll have.

• On event day, place a QR poster at the gate so families can buy tickets quickly on their phones.

🌐 Check Wi-Fi or Mobile Data

• Confirm your venue has reliable internet or mobile coverage for scanning tickets.

• If not, have a backup plan (like a hotspot or volunteer with a printed guest list).

💸 Be Clear on Refunds

• Admittee fees are non-refundable, but you can issue refunds for tickets or concessions directly in your dashboard.

• Decide your refund policy in advance so volunteers know what to say if asked.

✅ By testing ahead of time, assigning clear roles, and sharing your event early, you’ll reduce stress on event day and focus on what matters most — bringing your community together.

👉 Next: Learn how to use the Event Day App to scan tickets and sell concessions.