FACILITY RENTALS
Facility rentals built on your calendar
Let community groups request space, sign agreements, and pay deposits online — without the hassle.
Renting out your facilities shouldn't take a dozen emails
Most rental requests bounce between a contact form, a spreadsheet, three approvers, a signed PDF, and a separate invoice. By the time the deposit clears, the space is double-booked or the event is next week.
How it works
From request to rental. One workflow.
Most facility rental software stops at the booking form. Then you handle the rest — agreements, insurance, deposits, calendars — somewhere else. Admittee keeps it together.
1
Publish your spaces
List the gyms, fields, theaters, classrooms, and meeting rooms you rent out. Set hourly rates, availability windows, and rental rules for each space.
2
Renters request online
Community groups request a space, upload insurance, and sign your agreement. They can track their request, while you approve from one place.
3
Stay coordinated
Deposits and balances collect automatically. Approved rentals land on your master calendar alongside school events, athletics, and everything else.
One booking page. Every space, every date.
Tiered by space
Price differently across gyms, theaters, fields, and classrooms. Set hourly rates, day rates, or event packages for each.
Pick every date
Renters book a whole season in one pass — every date checked live against your calendar, so it's conflict-free. No back-and-forth.
Everything you need for facility rentals
Online rental requests
Renters check real-time availability and submit requests from your public booking page. No phone tag, no PDF forms.
Approval workflows
Route requests to approvers based on space, with automatic notifications. Approve, edit, or decline from one place.
Rental agreements
Renters sign digitally before the booking confirms. Signed PDF agreements save to the rental record automatically.
Insurance & documents
Require certificates of insurance, permits, or facility-use forms as part of the request. Nothing approves without them.
Online rental payments
Renters pay for their booking online when the rental is approved. Payments connect to the same reporting as your events.
Rental rate tiers
Charge different rates for internal use, community groups, nonprofits, and outside organizations.
Recurring bookings
Approve a season or weekly rental in one workflow. Pick multiple dates on the calendar and set a custom total.
Every rental checks against school events, athletics, and other rentals on one calendar. No more parallel spreadsheets.
Revenue reporting
See rental revenue by space, renter, or month. Track which spaces actually pay for themselves.
Built for every space worth renting
Gyms & athletic facilities
Travel leagues, tournaments, and outside team practices. Set hourly rates and require insurance before approval.
Auditoriums & theaters
Community performances, recitals, and outside productions. Bundle space, AV, and staffing into one rate.
Fields & outdoor spaces
Youth leagues, club teams, and weekend rentals. Approve recurring bookings once and let the calendar handle the rest.
Classrooms & meeting rooms
Tutoring, test prep, and community meetings. Lower-touch rentals with the same approval workflow.
Facility rentals are part of the bigger calendar
Admittee isn't a rental tool bolted onto a scheduling system. Rentals, school events, athletics, and facility holds all live on the same calendar — so the same gym can't be promised to two different people in two different tools.
Trusted by schools and organizations across the country
Common questions about facility rentals
Make your facilities bookable
Build a public booking page, take requests online, and keep every rental on the same calendar.
Recent updates
August 2026
Finance roles and facility permissions, a full activity log, one-click event cancellation with refunds, and clearer fee reporting.
July 2026
A facility Timeline view, general admission seating, per-ticket-type capacity, operator rental editing, and event guests.
June 2026
Facility rentals end to end — booking pages, e-signature contracts, COI upload, invoices, and customer rate classes.