Running a smooth event starts with preparation. These tips will help you set up gates, concessions, and volunteers so families have a great experience and your team feels confident.

🎟 Set Up Your Gates

• Post QR Posters at the doors leading to the gate and right at the gate itself.

  • Parents can scan and buy tickets on the spot if they haven’t purchased ahead of time.

  • Get posters by clicking Share → Print Poster from your event.

• Make sure volunteers at the gate have the unique Event Day App link.

• Test a ticket scan before doors open.
  
  
  

🍿 Organize Concessions

• Print and post a Concessions QR Poster at the stand so buyers can pay instantly.

• Get the Concessions poster by clicking Event Day Tools → Print Concessions Poster

• Have volunteers ready to call out totals — no item setup required.

• Use multiple devices if you expect a crowd. Orders sync automatically across devices.

• Place an extra poster near the concessions line so families can have it ready before reaching the counter.
  
  
  

👥 Prepare Your Volunteers

• Share the Event Day App link in advance so they can log in on their own phones or tablets.

• Assign clear roles:

  • Gate check-ins

  • Concessions

  • Floaters for questions or cash buyers (if allowed)

• Encourage volunteers to run a quick test scan or sale before families arrive.

• Remind concessions volunteers that orders are confirmed using unique color-coded numbers, which appear for both the buyer and the seller.
  
  
  

📊 Keep Track in Real Time

• Remind volunteers that all scans and sales appear instantly in the Event Day App activity feed.

• Admins can also track everything in the Event Activity dashboard for full records.
  
  
  

✅ With QR posters in place, devices ready, and volunteers trained, your event day will run smoothly and families will enjoy a fast, stress-free experience.