Admittee lets you invite team members with different access levels. Each role defines what users can view, create, edit, or approve—so your organization can manage facilities, schedules, and events in one place while maintaining clear oversight and control.

Because every event in Admittee is connected to a facility, roles and approvals help ensure shared spaces stay organized, conflict-free, and easy to manage.

🔑 User Roles

Administrator: Full access to everything in Admittee.

• Create, edit, approve, and publish all events, passes, fundraisers, and facility reservations

• Manage facilities, availability rules, and scheduling logic

• Access finances, payouts, analytics, and account-wide settings

• Add, edit, or remove users

• Process refunds and manage approvals

  
  
  

Manager: Ideal for staff responsible for day-to-day operations and facility oversight.

• Create, edit, approve, and publish events, passes, and fundraisers

• Review and approve event and facility schedule changes submitted by Collaborators

• Ensure shared facilities are used appropriately and scheduling conflicts are resolved

• Add and manage users (staff or volunteers)

• Process refunds

• No access to account-wide settings or payouts

  
  
  

Collaborator: Helps plan and run events. Can create and update events for approval.

• Create and edit events, passes, and fundraisers (including facility-based events)

• Propose event details and facility schedules for approval

• Cannot approve or publish (requires Manager or Administrator approval)

• No access to finances, refunds, or account settings

Collaborators are ideal for staff or volunteers who actively build events while Managers and Admins protect shared facility schedules.

Guest: View-only access to calendars, events, and reports with full visibility.

• Can view all events, schedules, and activity across the account

• Download activity reports and schedules

• View-only access — cannot create, edit, request, approve, or publish

• No access to finances, refunds, users, or settings

Guest access works well for principals, facilities directors, administrators, or staff who need visibility into how spaces are being used without making changes.

➕ Adding Users

1. Go to Settings > Users.

2. Click Invite User and enter their email address.

3. Choose a role: Administrator, Manager, Collaborator, or Guest

4. Send the invite — the user will receive an email with login instructions

Tip: You can add as many users as you like at no additional cost. Assign roles thoughtfully so facility schedules, approvals, and finances remain well-controlled.

💡 Best Practices

• Assign Administrators to leaders responsible for facilities, finances, and account-wide settings

• Use Managers as facility and schedule approvers who protect shared spaces

• Give Collaborator access to staff or volunteers who build events and propose schedules

• Use Guest access for trusted internal viewers who need full visibility without edit access

  
  
  

✅ With the right roles in place, your team can collaborate efficiently—while facility schedules stay organized and approvals remain clear.

👉 Next: Learn how to Set Up Account Defaults to standardize facility availability and event creation.